Sysdesign and all related, affiliated, subsidiary and associated companies take the processing of Personal Data very seriously. SysDesign ensures reasonable and transparent processing of Personal Data in accordance with all applicable laws, local and international regulations, including the General Data Protection Regulation of the European Union (“GDPR“). SysDesign protects the Personal Data and privacy of individuals in all areas of its business in accordance with the terms of this SysDesign Privacy Policy (“Privacy Policy“).
1. PERSONAL DATA AND DATA SUBJECT
For the purposes of this Privacy Policy, by “Personal Data” means any information relating to an identified or identifiable natural person (the “Data Subject“). An identifiable natural person is an individual who can be identified, directly or indirectly, for example, by reference to a name, ID number, or online identification codes.
Personal Data are generally divided into “Ordinary Personal Data” and “SensitivePersonal Data.” Sensitive Personal Data is always confidential and includes racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, biometric and genetic data, health conditions, and sexual orientation. Ordinary Personal Data is partially confidential and includes, among others, customer code, contact information such as email address and phone number, photographs, IP addresses and other usage information collected through cookies, crime information and national ID numbers, as well as information related to salary, pension, debts, job application documentation, etc.
This Privacy Policy applies to all Personal Data that SysDesign collects and processes about individuals, including but not limited to visitors, customers, suppliers, and other interested parties and users of SysDesign’s website and services.
2. DATACONTROLLER
SysDesign is the data controller (“Data Controller“) of the Personal Data covered by this Privacy Policy.
Contact information:
INDEVA SysDesign Srl
Fortunato Zeni Street 8, Body P Form 49-51
Rovereto (TN) 38068 – Italy
Tel. 0464 748050
Website: www.indeva-sysdesign.com
3. LEGAL BASIS FOR PROCESSING PERSONAL DATA
SysDesign may process Personal Data if you apply one of the following options:
- The individual/company has given advance consent to the processing of his or her Personal Data for one or more specific purposes. Note: Under some laws, SysDesign may be permitted to process Personal Data until an individual objects to such processing (“opt-out“), without having to rely on consent or any other legal basis among those set forth below However, this does not apply when the processing of Personal Data is subject to European data protection laws;
- Processing is necessary for the performance of a contract and/or to fulfill any pre-contractual obligations;
- The processing is necessary to fulfill any legal obligations;
- The processing of Personal Data is necessary to establish, exercise or defend any legal claims;
- The processing is related to an activity that is carried out in the public interest or in the exercise of public authority vested in SysDesign; and/or,
- Processing is necessary for the purposes of legitimate interests pursued by SysDesign or a third party, if those interests are deemed to override individual/business interests or fundamental rights. Such legitimate interests may include SysDesign’s interests in developing, marketing and selling products and providing services, as well as in pursuing and maintaining business relationships with customers, suppliers, distributors, partners and other business relationships.
Upon request, SysDesign will provide information clarifying the specific legal basis applicable to specific processing activities, and in particular whether the provision of Personal Data is a legal or contractual requirement or a necessary requirement to enter into a contract.
Consent and Revocation of Consent. Where SysDesign’s data processing activities are based on the Data Subject’s consent, the Data Subject retains the right to withdraw his or her consent at any time. If the Data Subject withdraws his or her consent, SysDesign will cease processing the Data Subject’s Personal Data, except to the extent that continued processing is permitted or required under applicable Personal Data or other applicable law. If the Data Subject revokes his/her consent, this will not affect the lawfulness of the processing carried out prior to the revocation.
If Personal Data is processed for reasons of public interest, in the exercise of an official authority vested in SysDesign, or for the purposes of the legitimate interests pursued by SysDesign an individual may object to such processing by providing a reason relating to the individual’s particular situation that justifies such objection. However, if Personal Data is processed for direct marketing purposes, the individual may object to such processing at any time without providing any justification by contacting the Data Protection Team.
Legal or Mandatory Processing Information. In cases where SysDesign processes Personal Data in compliance with a legal obligation or to fulfill a contractual requirement or a requirement that must be fulfilled in order to enter into a contract, the customer is obligated to provide SysDesign with the information so that SysDesign can maintain the relationship with that customer, fulfill the contract, and bill for SysDesign’s expected services, etc. if the customer does not intend to provide SysDesigns with the information that SysDesign needs to fulfill its contractual and/or legal obligations, as a consequence SysDesign may be prevented from establishing or continuing the business relationship.
Individuals are not obligated to provide SysDesign with their Personal Data in all cases, for example, for use in SysDesign’s marketing and newsletter mailings. However, in such cases, individuals may not receive marketing materials and newsletters from SysDesign.
4. TYPES AND PURPOSES OF PERSONAL DATA COLLECTION
SysDesign collects and processes Personal Data, including Sensitive Personal Data (if any) only for specific, explicit and legitimate purposes relevant to SysDesign’s business. SysDesign’s internal departments and employees who have access to Personal Data must comply with applicable legal requirements, this Privacy Policy, and internal guidelines.
Recruitment. SysDesign collects and processes Personal Data, including Sensitive Personal Data (if any) from applicants and candidates for recruitment-related purposes and in accordance with legal requirements.
Visitors. SysDesign collects and processes Visitors’ Personal Data, including name, title (if applicable), and contact information for security purposes, and records this information in the Visitor Logbook prior to letting Visitors access SysDesign’s premises.
SysDesign Website Users . SysDesign collects Personal Data from website users directly or through third parties, data that includes cookies, usage data, name, contact details, and company information where applicable. Data is collected and processed for marketing, advertising and data analytics purposes and to contact website users, to manage contact and send messages, for remarketing and behavioral targeting actions.
For operational and maintenance purposes, SysDesign and other third-party service providers may collect files that record user interactions with the website. Such Personal Data is obtained through consent from website users collected automatically on the Universal Robots website.
The SysDesign website does not support “Do Not Track” requests. To determine whether or not SysDesign’s third-party service providers respect “Do Not Track” requests, please read the providers’ respective privacy policies.
Users are responsible for any Third Party Personal Data obtained, published or shared by the user and users confirm that they have the consent of the third party to provide such Personal Data to SysDesign. Users who are unsure what Personal Data is mandatory are encouraged to contact SysDesign’s Data Protection Team.
Data on minors. SysDesign’s websites and online services do not target individuals under the age of 16, with the exception of very specific cases, such as scholarship awards, where parental and/or school consent will be obtained. If SysDesign is in possession of Personal Data belonging to a person under the age of 16, SysDesign will promptly delete such Personal Data from its systems.
Cookies. Any use of cookies – or other tracking tools – by the Website and/or third party service owners used by the Website serve the function of providing the services you have requested, in addition to any other purposes described in this Privacy Policy and the Cookie Policy.
SysDesign uses cookies to learn about and save user preferences for future visits and compile aggregate data on site traffic and interactions so that we can offer a better experience and better tools in the future. SysDesign may engage third-party service providers to provide assistance in gaining a better understanding about visitors to the SysDesign website. Such service providers are not permitted to use the information collected on behalf of SysDesign except to manage and improve SysDesign’s business operations.
See the Cookie Policy for more details on the cookie policy.
Marketing. SysDesign collects and processes from personal information (which includes name and contact information) about existing and new customers, business partners, suppliers, distributors, potential customers and individuals, website users, and about people who have subscribed to SysDesign newsletters or other electronic marketing materials, as well as, in some cases, for the following purposes: analyzing data, contacting users, managing contacts and sending messages, conducting remarketing and behavioral targeting, advertising, and trade shows.
This Personal Data is collected and processed on the basis of marketing consent. SysDesign obtains consent via an online form. The marketing department and other departments involved must ensure that marketing consent is obtained before collecting and processing such Personal Data.
SysDesign may use third parties such as service providers to send marketing information on its behalf, but only in accordance with applicable legal requirements.
For marketing purposes, SysDesign may share Personal Data (including name and contact details) with third parties (e.g., distributors, business partners, and affiliated companies).
Contracts. In connection with its sales and purchase transactions, SysDesign collects and processes Personal Data, which includes names, contact details, delivery and correspondence details, and payment details, necessary to fulfill its contractual obligations and as necessary to comply with export control regulations and other legal due diligence requirements.
Accounting and Finance. SysDesign collects Personal Data for accounting and finance purposes in accordance with applicable requirements. This information is provided to Accounting by other internal departments or received directly from individuals/companies or employees and includes information such as name, address, company name, registration number, payment details and bank details, delivery address, and other mandatory information.
Legal Actions In the event of litigation, SysDesign may retain Personal Data necessary for its legitimate interest to ensure that SysDesign can appropriately initiate or defend itself in legal actions in court or during the stages leading up to a possible legal action. SysDesign may need to share such information with third parties, such as insurance companies and/or legal counsel, and SysDesign may also be required to disclose Personal Data at the request of public authorities.
5. RETENTION PERIOD
Personal Data collected by SysDesign will be processed and retained for as long as required by the purposes for which the Personal Data was originally collected and in accordance with Teradyne’s Retention Policy. Universal Robots may be permitted to retain Personal Data for a longer period if SysDesign has obtained valid consent to the processing activity, provided that such consent is not subsequently revoked. In addition, SysDesign may be required to retain Personal Data for a longer period in cases where this is necessary to comply with a legal obligation or where it is necessary to establish, exercise or defend a right in court.
Upon expiration of the retention period, the Personal Data will be deleted. Therefore, after the applicable retention period has elapsed, the right to access, erasure, rectification and portability of data can no longer be exercised.
6. RIGHTS OF INDIVIDUALS
People have the following rights:
- Revocation of consent – the right to revoke previously given consent to the processing of one’s Personal Data at any time.
- Objection to the processing of Personal Data – the right to object to the processing of your Personal Data if such processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section of this Privacy Policy.
- Access to Personal Data – the right to know whether personal data is being processed by Universal Robots, to obtain information about certain aspects of processing, and to obtain a copy of data that is being processed.
- Verification and Request for Correction – the right to verify the accuracy of one’s Personal Data and to request that it be updated or corrected.
- Restriction of the processing of your Personal Data – the right, under certain circumstances, to restrict the processing of your Personal Data. In such a case, SysDesign will not process the mentioned Personal Data for any purpose other than storage.
- Have your Personal Data deleted or otherwise removed – the right, under certain circumstances, to have your Personal Data deleted from SysDesign.
- To have your Personal Data transferred to another data controller – the right, under certain circumstances, to have your Personal Data transferred to another data controller without any hindrance.
File a complaint – the right to bring a complaint before your data protection authority.
7. CHANGES TO THIS PRIVACY POLICY
SysDesign reserves the right to change this Privacy Policy. The most recent edition will always be available on the SysDesign website, and we strongly recommend that you monitor and update the Privacy Policy regularly.
